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Event
Coordinator Responsibilities
1
Attend any planning meetings with the other coordinators and/or
sponsors of the event;
2. Notify our members about the details of the event via an
article in the newsletter at least a month before the event
or your selected event registration deadline. This article
does not have to include every detail about the event, but
should, at the very least, include: dates, times, directions,
maps, costs, schedules, etc. Since we have a company cook,
the article should include information about what meals will
be provided and at what cost - coordinate this with Dave in
advance.
3. If necessary, take a poll of who intends on attending the
event and completing whatever paperwork is necessary to sign
us up for that event.
4. Collect any money that may be due except in those instances
where the instructions ask each re-enactor individually to
forward a set amount to the coordinating committee.
5. The event coordinator should, if possible, be one of the
first to arrive at the event so that things such as campsites
straw water and any other amenities can be identified and
our members informed about these items as they arrive. Also,
while we are at the event, the coordinator will be expected
to take care of all the minor details that arise during the
course of the event. This, however, does not apply to matters
involving the responsibilities of the Military Commander.
6. If any questions arise, the coordinator should seek out
any member of the Board or the Military Commander for advice.
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